Director of Medical Operations

Job Type: Full-Time
Direct Report: Chief Operating Officer
FLSA Status: Exempt

Victory Junction enriches the lives of children with serious illnesses by providing life-changing camping experiences that are exciting, fun and empowering, at no cost to children or their families.

This position provides a unique opportunity to manage the medical operations at a premiere medical specialty camp. Working as part of a team in a highly collaborative environment affords for creativity and input as it relates to the programs and medical support we provide. This position will oversee all aspects of Victory Junction Medical Operations as outlined below.

Essential Duties and Responsibilities
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

Report directly to the Chief Operating Officer
Recruit volunteer and summer seasonal medical staff based upon anticipated needs of the schedule
Coordinate & collaborate with Advance Practice Providers for each sessions medical care needs as it relates to campers, volunteers and seasonal staff
Develop and maintain annual budget for medical services, including personnel, medications, supplies and equipment
Maintain compliance with all federal and state regulations regarding the use of narcotics and restricted medications
Participate in annual program schedule development including which diagnosis groups to serve
Review camper applications and collaborate with Camp Admissions team for appropriate camper enrollment/placement
Collaborate with Camp Director to ensure program activities are medically appropriate and implemented safely
Collaborate with partner groups serving special populations to ensure appropriate medical coverage is provided
Oversee the standards practiced by partner as it relates to medical coverage when onsite
Maintain Victory Junction’s eMAR and medical database to ensure the accuracy of camper and staff medical information
Develop medical education resources for medical and non-medical staff regarding the camper populations served
Ensure summer camp sessions are covered by volunteer APP or MD (to serve as Medical In Charge)
Develop a robust medical volunteer process to ensure proper coverage is provided at all times when camp is in session
Ensure onsite medical storage/pharmacy meets all state and federal requirements
Recruit and maintain pharmacist relationships to support the medication intake and inventory process for campers
Develop and maintain relationships with pharmaceutical companies and hospitals for obtaining needed medications, and laboratory supplies and services
In Collaboration with “Advanced Practice Provider” respond to all on-camp medical emergencies and refer to emergency medical services or local hospitals as appropriate
Collaborate in the development and implementation of emergency action plans, including lost camper, camp intruder, tornado, fire, hurricane, and other emergencies
Oversee acquisition and logistics of medical supplies and equipment, to include quarterly inventories, supply orders, stocking, procurement of in-kind donations, and maintaining vendor contacts
Assist in creating, developing and maintaining effective hospital and community partnerships for medical support
Ensure proper implementation of standing orders
Ensure confidentiality of camper and family medical information and records
Foster an environment of Diversity, Equity & Inclusion while implementing intentional practices to ensure continued growth and success in these areas
Ensure compliance and proper reporting to all appropriate local, state, and federal agencies
Ensure the medical facility meets and maintains compliance with all applicable regulations and standards of the State of North Carolina, the American Camp Association, SeriousFun Children’s Network, and other relevant organizations including presence at criteria visits
All other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelors of Science in Nursing (BSN)-pediatric experience preferred
Experience leading a team (i.e. former charge nurse role, nurse manager, etc.)
Staff supervision experience
Current PALS (Pediatric Advanced Life Support), and Healthcare Provider BLS (Basic Life Support) certifications
Experience working with the pediatric and adolescent populations
Ability to work with a variety of health care professionals
Prior camp experience preferred
Public speaking experience preferred

Language Ability
Ability to effectively communicate at all levels of company
Ability to communicate using written reports and business correspondence
Ability to speak effectively before groups of clients or employees of organization

Math Ability
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving complex situations, and understand labor law

Computer Skills
Knowledge of Microsoft Word and Microsoft Outlook

Attention to Detail
Ability to pay close attention to detail for accuracy and thoroughness in completing work

Organizing, Planning and Prioritizing Work
Ability to develop specific goals and plans to prioritize, organize and accomplish work
Ability to work independently

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally lift and/or move 50 pounds
Regularly required to use hands, talk or hear
Frequently required to stand; walk; sit and reach with hands and arms
Travel may be required, along with overnight
Overnight residence may be required when camp is in session

Please submit cover letter and resume to work@victoryjunction.org.